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ECOSOC Rules of Procedure

1.0 Administrative 1.0 Administrative

1.1 The Secretariat. The Secretariat consists of the volunteer staff members of American Model United Nations (AMUN).

1.2 Rules Committee. The President of the General Assembly, the Senior Vice President(s) of the General Assembly, the Director of Rules and Procedures, and one other person as appointed by the Secretary-General shall compose the membership of the Rules Committee.

1.3 Credentials. All questions concerning the validity of representative credentials shall be submitted in writing to the Secretariat,

  •  The Secretariat has sole authority to decide all questions concerning credentials,
  • Representatives must wear approved credentials at all times while on the Conference premises.

1.4 Quorum/Majority. A quorum is one-fourth of the member delegations in attendance for each Committee; a majority is one-half of the member delegations in attendance for each Committee,

  • A quorum must be present at all times during Committee sessions,
  • A majority must be present for a substantive question to be put to a vote,
  • Questions concerning quorum or majority should be directed to the presiding Special Rapporteur, and
  • It is the responsibility of the presiding Special Rapporteur to ensure that a quorum is present at all times.

1.5 Committee Officers. The Secretariat shall appoint the Special Rapporteur(s) for each Committee, and shall select any other positions necessary to help conduct the sessions of the Committees,

  • Hereafter, in these rules, “presiding Special Rapporteur” refers to the Special Rapporteur who is presiding Special Rapporteuring the meeting, facilitating formal and informal debate, and ruling on procedural items before the body. 
  • Hereafter, in these rules, “Committee” will refer to any Committee, Council or Commission, unless otherwise stated in the rule.

1.6 General Authority of the Presiding Special Rapporteur. In addition to exercising such authority conferred upon the presiding Special Rapporteur elsewhere in these rules, the presiding Special Rapporteur shall,

  •       Declare the opening and closing of each session,
  • Ensure the observance of the rules,
  • Facilitate the discussions of the Committee and accord the right to speak,
  • Advise the Committee on methods of procedure that will enable the body to accomplish its goals, and
  • Rule on points and motions, and subject to these rules, have complete control of the proceedings of the Committee and the maintenance of order at its meetings.

1.7 Absence of presiding Special Rapporteur.  Any Special Rapporteur, or other Secretariat member as assigned, for the committee may preside over the committee’s sessions. 

1.8 Number of Accredited Representatives. Each delegation is allowed two representatives per Committee on which it is a member, plus one Permanent Representative.

1.9 Selection of Agenda Topics. Agenda topics shall be selected by the Secretariat prior to the start of the conference. Once selected, these topics are fixed for the duration of the conference.

1.10 Observer Status. Those delegations recognized as having Observer Status by AMUN shall be accorded all rights in the Committee except the following,

  •  They may not vote,
  • They may not make or second the following motions:
  • Adjournment of the Meeting (rule 7.2), and
  • Closure of Debate (rule 7.4).

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2.0 General Rules 2.0 General Rules

2.1 Statements by the Secretariat. The Secretary-General or any member of the Secretariat may make verbal or written statements to a Committee at any time.

2.2 Diplomatic Courtesy. All participants in the AMUN Conference must accord Diplomatic Courtesy to all credentialed representatives, Secretariat Members, Faculty Advisors, Observers and Hotel staff at all times,

  • Representatives who persist in obvious attempts to disrupt the session shall be subject to expulsion from the Committee by the presiding Special Rapporteur,
  • The Secretariat reserves the right to expel any representative or delegation from the Conference, and
  • This decision is not appealable.

2.3 Speeches. No representative may address the Committee without obtaining the permission of the presiding Special Rapporteur,

  • Delegations, not representatives, are recognized to speak; more than one representative from the same delegation may speak when the delegation is recognized,
  • Speakers must keep their remarks germane to the subject under discussion,
  • A time limit may be established for speeches (rule 7.7),
  • At the conclusion of a substantive speech, representatives will be allowed to answer questions concerning their speech,
  • A delegation that desires to ask a question of the speaker should signify by raising a Point of Inquiry (rule 6.3),
  • All questions and replies are made through the presiding Special Rapporteur,
  • A speaker who desires to make a motion may do so after speaking and accepting Points of Inquiry, but prior to yielding the floor, and
  • By making a motion the speaker yields the floor.

2.4 Recognition of Speakers. Delegations wishing to speak on an item before the body will signify by raising their placards,

  • The exception to this rule occurs on any Point of Order (rule 6.1), Information (rule 6.2), or Inquiry (rule 6.3), at which time a representative should raise their placard and call out “Point of ___________” to the presiding Special Rapporteur,
  • Points will be recognized in the order of their priority,
  • Motions may not be made from Points of Order (rule 6.1), Information (rule 6.2), or Inquiry (rule 6.3), or from any procedural speeches, except,
  • A motion to Appeal the Decision of the presiding Special Rapporteur (rule 7.4), may be made when recognized for a Point of Order.
  • The presiding Special Rapporteur shall recognize speakers in a fair and orderly manner,
  • Speakers’ lists will not be used.

2.5 Right of Reply. The presiding Special Rapporteur may accord a Right of Reply to any representative if a speech by another representative contains unusual or extraordinary language clearly insulting to personal or national dignity,

  •  Requests for a Right of Reply shall be made in writing to the presiding Special Rapporteur,
  • Requests shall contain the specific language which was found to be insulting to personal or national dignity,
  • The presiding Special Rapporteur may limit the time allowed for a reply,
  • There shall be no reply to a reply, and
  • This decision is not appealable.

2.6 Withdrawal of Motions. A motion may be withdrawn by its proposer at any time before voting on it has begun,

  •  Seconds to a motion may also be withdrawn,
  • A withdrawn motion or second may be reintroduced by another delegation.

2.7 Dilatory Motions. The presiding Special Rapporteur may rule out of order any motion repeating or closely approximating a recent previous motion on which the Committee has already rendered an opinion,

  • This decision is not appealable.

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3.0 Rules That Relate to the Rules 3.0 Rules That Relate to the Rules

3.1 Rule Priority and Procedure. The rules contained in this handbook are the official rules of procedure of the American Model United Nations and will be used for all Committee sessions. These rules take precedence over any other set of rules.

3.2 Precedence of Rules. Proceedings in the Committees and General Assembly sessions of AMUN shall be conducted under the following precedence of rules;

  1. AMUN Rules of Procedure,
  2. AMUN General Assembly (GA) & Economic and Social Council (ECOSOC) Order of Precedence of the Rules Short Form,
  3. Rulings by the Rules Committee,
  4. Historical usage of the AMUN Rules of Procedure,
  5. Historical usage of the United Nations Rules of Procedure,
  6. The Charter of the United Nations.

3.3 The Order of Precedence of Procedural Motions.The order of precedence of procedural motions is listed in both the General Assembly and Economic and Social Council (GA/ECOSOC) Precedence Short Form and in these rules under Section 7, “Procedural Motions In Order of Priority.”

3.4 Rule Changes. The Rules Committee reserves the right to make changes to these rules at any time. Should a change occur, it will be communicated to the representatives in a timely manner.

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4.0 Draft Proposals & Amendments 4.0 Draft Proposals & Amendments

4.1 Definition of Draft Reports. A draft report is a formal written proposal consisting of sections and paragraphs that detail a committee’s deliberations and recommendations on a particular topic. The report may include resolutions that the reporting body recommends for adoption by the body that receives the report. Reports must include an Executive Summary (rule 4.7).

4.2 Draft Reports. Draft reports may be submitted to the Committee Dais for approval at any time during the Conference,

  • For a draft report to be considered, it must be organized in content and flow, have a minimum of 35 percent of the delegations in attendance listed as sponsors, and the approval of the Special Rapporteur(s),
  • The final required number of sponsors will be determined by the Rules Committee at conference registration and announced at the opening of each committee session,
  • After acceptance by the Special Rapporteur(s), draft reports shall be processed in the order in which they are received,
  • Limited copies of the full text of the draft report shall be issued to the committee, and a copy of the Executive Summary shall be distributed to all delegations as soon as feasible,
  • Only one draft report per topic area shall be accepted for consideration by the Special Rapporteur(s),
  • Once a draft report is on the floor for discussion, additional sponsors may only be added to that draft report with the consent of the original sponsors,
  • Any resolutions adopted by the committee on the topic of the report will be automatically included in Section III of the report, including after the adoption of the report or Executive Summary,
  • Once a vote has been taken on any part of a draft report, including a contested amendment, it becomes the property of the body, and no additional sponsors or friendly amendments may be added or removed,
  • Friendly amendments (rule 4.6) do not limit the addition of sponsors as above,
  • See also Closure of Debate (rule 7.3) and Consideration of Draft Items (rule 7.10),
  • Objections or reservations to the report shall be included in the text of the report, and
  • Objections to the report must be in writing and may be submitted before or after the final vote on the report, and
  • The default method of voting for reports shall be Adoption by Consensus (rule 5.3). If there is any objection, the Committee will proceed with a substantive vote, which requires a simple majority for passage.

4.3 Definition of Amendments. An amendment to a draft  report is a written proposal that adds to, deletes from, or revises any part of a draft proposal.

4.4 Amendments. All amendments must be signed by 15 percent of the delegations in attendance,

  • The final required number of sponsors will be determined by the Rules Committee at conference registration and announced at the opening of each committee session,

An amendment is submitted on an official amendment form to the Rapporteurs for approval.

Amendments will be approved if they are legible, organized in content and flow, and in the proper format,

  • Approved amendments will be assigned an identification letter by the Rapporteurs, and
  • Typographical errors in a report will be corrected by the Rapporteurs and announced to the body.

One or more amendments may be considered on the floor at any given time (see also Closure of Debate (rule 7.3) and Consideration of Draft Items(rule 7.10)).

An amendment will be considered “friendly” if all sponsors of the draft report are also sponsors of the amendment. 

A friendly amendment becomes part of a draft proposal upon the announcement that it is accepted,

  • A dais member shall announce the acceptance of a friendly amendment on the first opportunity at which no speaker has the floor, and
  • Friendly amendments cannot be accepted after a vote has been taken on a contested amendment or after closure of debate on the report/resolution has been moved.

4.5 Definition of Executive Summaries. The reporting body must issue an Executive Summary of the finalized report which will briefly summarize the contents of the report.

4.6 Executive Summaries. Executive Summaries are discussed, drafted and accepted outside of formal Committee sessions (during a suspension of the meeting or consultative session),

  • The default method of accepting the Executive Summary is through an informal consensus of the committee during suspension or Consultative Session. If there is objection to consensus the committee will proceed with an informal vote which requires a simple majority for passage.
  • The final Executive Summary must be presented to the dais for inclusion with the Report and distribution to the Committee receiving the Report.

4.7 Withdrawal of Sponsorship. Sponsorship of a report or amendment may be withdrawn,

  • Sponsorship of a  report may not be withdrawn after a vote has been taken on a contested amendment,
  • If a draft report or amendment falls below the number of sponsors required for consideration, additional sponsors may be added to that proposal with the consent of the original sponsors, and
  • If a draft report or amendment falls below the required number of sponsors, it is automatically removed from consideration.

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5.0 Voting 5.0 Voting

5.1 Voting Rights. Each Member State is accorded one vote in each Committee on which it is represented,

  • No representative or Delegation may cast a vote on behalf of another Member State.

5.2 Simple Majority. Unless otherwise specified in these rules, decisions in the Committee shall be made by a majority vote of those Members present and voting. If there is an equal division between yes and no votes, the motion fails.

5.3 Adoption by Consensus. The adoption of draft reports and amendments by consensus is desirable when it contributes to the effective and lasting settlement of differences, thus strengthening the authority of the United Nations,

  • Any representative may request the adoption of a draft report or by consensus at any time after closure of debate has passed,
  • For reports, the default method of voting is adoption by consensus,
  • The presiding Special Rapporteur then shall ask whether there is any objection to a consensus and then shall ask if any Member States wish to abstain from consensus,
  • Delegations abstaining from consensus will be officially recorded,
  • If there is no objection, the proposal is approved by consensus, and
  • If any representative objects to consensus, voting shall occur as otherwise stated in these rules.

5.4 Method of Voting. The Committee shall normally vote by a show of raised placards,

  • The presiding Special Rapporteur may grant a request by a delegation for a roll call vote on any substantive matter, and the presiding Special Rapporteur’s decision on such a request is not subject to appeal,
  • When applicable, roll shall be called in English alphabetical order beginning with a member selected at random by the presiding Special Rapporteur,
  • Representatives shall reply “yes,” “no,” “abstain,” or “abstain from the order of voting” and
  • A member may abstain from the order of voting once during a roll call; a second abstention from the order of voting will be recorded as an abstention.

5.5 Structure of Voting For Draft Reports. The Committee shall vote on any draft report items in the following manner. 

  • The body shall vote individually on each chapter and resolution to be included in the report. A vote in favor of the chapter or resolution shall be a vote in favor of  including that section or resolution in the final version of the report, and voting shall occur in the following order:
    • First, the body shall vote on any resolutions included in Chapter I (matters calling for action) of the report. The body will vote on each resolution in the reverse order in which they are introduced to the body. For each resolution, the body will vote on any amendments to that resolution in the reverse order in which they were introduced to the body.
    • Second, the body shall vote on its findings in Chapter II of the report. The body will vote on any amendments to this chapter in the reverse order in which they were introduced to the body.
    • Third, the body shall vote on any resolutions included in Chapter III (decisions adopted) of the report, in the same order identified above for resolutions included in Chapter I. 
    • Fourth, the body shall vote on the executive summary. The body will vote on any amendments to the executive summary in the reverse order in which they were introduced to the body.
    • After all sections of the draft report have been voted upon by the body, the remaining sections shall be compiled into the final draft version of the report, and the body shall vote on the report as a whole.
  • Each vote is entitled to the full rights and voting methods under Method of Voting (rule 5.4), including, but not limited to, division of the question, requests for roll call votes and adoption by consensus and the items enumerated in Conduct During Voting (rule 5.6).
  • The body may request, when a report has been passed,a representative from the Secretary General’s office or the Economic and Social Council plenary body to present their findings. The body may conduct this presentation orally in a structure and manner that the body determines is appropriate, and that conforms to the requirements of Diplomatic Courtesy (rule 2.2).

 

5.6 Conduct During Voting. Immediately prior to a vote, the presiding Special Rapporteur shall describe to the Committee the item to be voted on, and shall explain the consequences of a “yes” or a “no” vote. Voting shall begin upon the presiding Special Rapporteur’s declaration “we are now in voting procedure,” and end when the results of the vote are announced,

  • Following Closure of Debate, and prior to entering voting procedure, the presiding Special Rapporteur shall pause briefly to allow delegations the opportunity to make any relevant motions,
  • Relevant motions prior to a vote include Adoption by Consensus (rule 5.3), Suspension of the Meeting (rule 7.1), Adjournment of the Meeting (rule 7.2), Consultative Session (rule 7.5), or Division of the Question (rule 7.8), and
  • Relevant requests prior to a vote include Adoption by Consensus (rule 5.3), Request for a roll call vote (rule 5.4), and
  • Once in voting procedure, no representative shall interrupt the voting except on a Point of Order or Point of Information concerning the actual conduct of the vote.

5.7 Changes of Votes. At the end of a roll call vote, but before Rights of Explanation (rule 5.8) and the subsequent announcement of the vote, the presiding Special Rapporteur will ask for any vote changes. Any delegation that desires to change its recorded vote may do so at that time.

5.8 Rights of Explanation. Rights of Explanation are permitted on all substantive votes after voting. The presiding Special Rapporteur may limit time for Rights of Explanation.

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6.0 Points of Procedure in Order of Priority 6.0 Points of Procedure in Order of Priority

6.1 Point of Order. During the discussion of any matter, a representative may rise to a Point of Order if the representative believes that the Committee is proceeding in a manner contrary to these rules,

  • The representative must call out their point and will be recognized immediately by the presiding Special Rapporteur and the point ruled on,
  • A representative rising to a Point of Order may not speak substantively on any matter,
  • If a representative’s ability to participate in the Committee’s deliberations is impaired for any reason, the representative may rise to a Point of Order,
  • A Point of Order may interrupt a speaker, and
  • See also Speeches (rule 2.3).

6.2 Point of Information. A Point of Information is raised to the presiding Special Rapporteur if a representative wishes to obtain a clarification of procedure or a statement of the matters before the Committee,

  • The representative must call out their point to be recognized,
  • A Point of Information may not interrupt a speaker, and
  • See also Speeches (rule 2.3).

6.3 Point of Inquiry. During substantive debate, a representative may question a speaker by rising to a Point of Inquiry,

  • Questions must be directed through the presiding Special Rapporteur and may be made only after the delegation has concluded their remarks, but before the delegation has yielded the floor,
  • The representative must call out their point to be recognized,
  • A Point of Inquiry may not interrupt a speaker, and
  • See also Speeches (rule 2.3).

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7.0 Procedural Motions in Order of Priority 7.0 Procedural Motions in Order of Priority

7.1 Suspension of the Meeting. During the discussion of any matter, a representative may move to suspend the meeting. Suspending a meeting recesses it for the time specified in the motion,

  • This motion requires a second,
  • This motion is not debatable,
  • The presiding Special Rapporteur may request that the delegation making the motion modify the time of suspension,
  • If the motion passes, upon reconvening the Committee will continue its business from the point at which the suspension was moved.

7.2 Adjournment of the Meeting. The motion of adjournment means that all business of the Committee has been completed for the year, and that the Committee will not reconvene until the next annual session,

  • This motion requires a second,
  • This motion is not debatable,
  • The presiding Special Rapporteur may refuse to recognize a motion to adjourn the meeting if the Committee still has business before it, and
  • This decision is not appealable.

7.3 Closure of Debate. A representative may move to close debate on a draft report or amendment before the Committee at any time during the discussion of item. The effect of this motion, if passed, is to bring a draft report or amendment that is on the floor to a vote,

  • This motion requires a second,
  • Two delegations may speak against closure; the motion shall then be put to a vote,
  • Representatives should specify whether the motion for closure applies to an amendment or a draft report,
  • If closure passes on a draft report, all amendments on the floor will be voted on in the reverse order from which they were moved to the floor, and
  • After voting on all amendments is completed, the draft report shall be voted upon in accordance with these rules.

At the conclusion of voting procedure, the draft report or amendment being voted on is removed from consideration, regardless of whether the proposal passes or fails. Debate then continues on the current agenda topic.

7.4 Appealing a Decision of the presiding Special Rapporteur. Rulings of the presiding Special Rapporteur are appealable unless otherwise specified in these rules,

  • This motion requires a second,
  • Two delegations may speak in favor of the motion and two opposed; the motion shall then be put to a vote,
  • An appeal must be made immediately following the ruling in question,
  • This motion may be made by a delegation that has been recognized through a Point of Order,
  • The presiding Special Rapporteur shall put the question as follows: “Shall the decision of the presiding Special Rapporteur be upheld?” A “yes” vote supports the presiding Special Rapporteur’s decision; a “no” signifies objection,
  • The decision of the presiding Special Rapporteur shall be upheld by a tie, and
  • Rulings by the presiding Special Rapporteur on the following rules or motions are not appealable: Diplomatic Courtesy (rule 2.2), Right of Reply (rule 2.5), Dilatory Motions (rule 2.7), granting of a roll call vote (rule 5.4), Adjournment of the Meeting (rule 7.2), and any time a ruling by the presiding Special Rapporteur is a direct quotation from these Rules of Procedure.

7.5 Consultative Session. The Council may choose to suspend the rules and enter an informal, consultative session if the Members determine that this process will better facilitate the discussion of a particular issue,

  • The motion should specify a length of time and a moderator for the consultative session,
  • A moderator can be a representative or Secretariat Member,
  • This motion requires a second,
  • Two delegations may speak in favor of the motion and two opposed; the motion shall then be put to a vote
  • The Council will move immediately into a formal session at the conclusion of the consultative session, and
  • See also Consultative Session (rule 7.5).

7.6 Consideration of Agenda Topics. Agenda topics will be considered in the order in which they appear in the Issues at AMUN handbook, unless that order is altered by the passage of a motion for Consideration of Agenda Topics,

  • This motion requires a second, and
  • This motion is not debatable.

7.7 Limits on Debate. A motion to limit or extend the time allotted to each delegation, or limit the number of times each delegation can speak on a proposal, is in order at any time,

  • This motion requires a second,
  • Two delegations may speak in favor of the motion and two opposed; the motion shall then be put to a vote,
  • The time allotted for substantive speeches shall be no less than three minutes,
  • The time allotted for procedural speeches shall be no less than one minute,
  • This motion may limit the number of Points of Inquiry a speaker may accept to a minimum of one, and
  • A motion to limit the time of debate on an agenda topic, draft report, draft resolution, or amendment is also in order.

7.8 Division of the Question. A motion to divide the question, proposing that clauses of an amendment or paragraphs of a draft report be voted on separately, is in order at any time prior to entering voting procedure on the amendment, draft resolution,

  • This motion requires a second,
  • Two delegations may speak in favor of the motion and two opposed; the motion shall then be put to a vote,
  • After a motion for Division of the Question passes, no other motion for Division of the Question is in order on that amendment, draft resolution or draft report,
  • Those clauses or paragraphs of the amendment or report which are approved shall then be put to a vote as a whole, and
  • If division causes the draft or report to no longer be in the proper format (rules 4.1 and 4.3), the proposal as a whole is rejected.

7.9 Reconsideration of Proposals. A motion for Reconsideration of Proposals is in order on a report or amendment which has passed or failed when put to a final vote. The motion is also in order for proposals on which Adjournment of Debate has passed (rule 7.3),

  • This motion requires a second and a two-thirds majority vote for passage,
  • Two delegations may speak opposed to the motion, and
  • If the motion passes, the issue is brought back before the body for debate and may be voted on again.

7.10 Consideration of Draft Items. To bring a report or an amendment to the floor for discussion, a delegation must first be recognized by the presiding Special Rapporteur,

  • No second is required. Upon recognition of this motion by the presiding Special Rapporteur, the amendment will be under consideration by the body. Draft reports moved to the floor are subject to a vote by the body and must pass by a majority for consideration.
  • Only one draft report is allowed on the floor at any time; any number of amendments is allowed.
  • The Committee Secretariat will present the draft item to the body, and
  • The delegation moving consideration will be allowed to speak first on the item, if desired.

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General Assembly and Economic and Social Council Short Form General Assembly and Economic and Social Council Short Form

Rule Second? Debatable? Vote Required Description
6.1 Point of Order No No None Point out a misuse of the rules
6.2 Point of Information No No None Ask any question of the Special Rapporteur, or gain a clarification
6.3 Point of Inquiry No No None Ask a question of a speaker at the end of their speech, prior to the Delegation’s yielding the floor
7.1 Suspension of the Meeting Yes No Simple Majority Recess the meeting for a specific period of time
7.2 Adjournment of the Meeting Yes No Simple Majority End the meeting for the year
7.3 Closure of Debate Yes 2 Con Simple Majority End debate on any proposal on the floor and bring it to an immediate vote
7.4 Appealing a Decision of the Special Rapporteur Yes 2 Pro
2 Con
Simple Majority Challenge a ruling made by the Special Rapporteur
7.5 Consultative Session Yes 2 Pro
2 Con
Simple Majority Suspend rules and move to an informal debate session
7.6 Consideration of Agenda Topics Yes No Simple Majority Change the order in which agenda items are discussed
7.7 Limits on Debate Yes 2 Pro
2 Con
Simple Majority Impose (or repeal) a limit on the length of any form of debate
7.8 Division of the Question Yes 2 Pro
2 Con
Simple Majority Divide a draft resolution or amendment into two or more clauses, or divide a report into two or more paragraphs, each to be voted on separately after Closure of Debate
7.9 Reconsideration of Proposals Yes 2 Con 2 / 3 Majority Reconsider an item on which debate has been adjourned or upon which a vote has been taken
7.10 Consideration of Draft Items Yes Yes Simple Majority Bring a draft report or amendment to the floor for discussion

NOTE: Draft amendments require no speeches in favor or against and are automatically available on the floor once moved.

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