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Return To: The 2019 AMUN Handbook

General Conference Information

Safety at AMUN Safety at AMUN

AMUN places extreme importance on the safety of our participants and guests. We hope that you have an excellent and fun learning experience while at the Conference but encourage everyone to consider safety issues in and around the Conference hotel. Safety should always be more important than avoiding minor embarrassment to you or another person.

We suggest that you follow several common-sense rules to keep all participants safe during the Conference, including the following guidelines:

  • As a general rule, do not leave the hotel grounds without letting your group know how to find you.
  • Always let one of the leaders of your group (faculty, club officer, etc.) know where you are going prior to leaving the area around the hotel (to visit local friends or relatives, etc.).
  • Never leave any hotel alone after dark, and always travel with at least one person that you know.
  • Always remove your credentials prior to leaving the hotel so as not to advertise yourself as a tourist.
  • Help other participants to be safe by encouraging them to not travel outside of the hotel alone.
  • Inform one of the leaders of your group or an AMUN Secretariat Member immediately if you have a safety concern, or if any emergency situation occurs to you or another participant, regardless of the time.

AMUN encourages all faculty advisors and other group leaders to take time before the Conference to reinforce these and any other relevant safety instructions based on the rules of your schools. In case of an emergency, hotel security may be reached by dialing 0 on any hotel phone and requesting the security office. Also, please feel free to contact the AMUN Secretariat at any time during the Conference, day or night, if any emergency event occurs in which we can be of assistance.

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Conference Policies Conference Policies

Minimum and Maximum Delegation Counts Minimum and Maximum Delegation Counts

AMUN strongly recommends delegations place two representatives on the following committees: the Security Council, the Historical Security Council of 1961 and the Historical Security Council of 2003. Each delegation may place one or two representatives on the following committees: General Assembly Concurrent Plenary, General Assembly First, General Assembly Second, General Assembly Third, the World Conference on Youth (WCY), the Economic and Social Council (ECOSOC), the Economic Commission for Africa (ECA) and the Commission on Crime Prevention and Criminal Justice (CCPCJ). Each delegation may place only one representative on the Special Committee, the International Telecommunication Union (ITU). Seats on the International Court of Justice, International Press Delegation and the Historical Commission of Inquiry: Assassinations are assigned by application. Generally, only one person from a school can be assigned to each of these simulations.

Delegations may also designate a floating permanent representative to assist with coordination across the delegation. Representatives may also have part-time assignments at Conference as an advocate for the International Court of Justice, as a party to the dispute in the Security Council or a Historical Security Council or as a witness to the Historical Commission of Inquiry simulation.

Schools may register up to four faculty advisors.

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Dress Code Dress Code

The appearance of AMUN participants provides the first impressions of their delegation to other representatives. Attention to proper appearance sets an expectation for professionalism and competence. In order to demonstrate respect to fellow representatives, Secretariat members and distinguished guests of the Conference, AMUN requires conservative Western business attire for all representatives and Secretariat during all formal sessions, including the final sessions on Tuesday.

Western business attire is a business jacket or suit, dress slacks or skirt, dress shirt, appropriate hosiery or socks and dress shoes. Attire should be appropriate for visiting an embassy. Conservative accessories such as ties, scarves, and formal jewelry are traditional in business settings. Sweaters or leggings are too casual for Western business attire. Clothing that reveals undergarments in any way is not appropriate. AMUN will not consider any manner of dress appropriate that includes T-shirts, jeans, shorts, hats, athletic shoes or any form of commercial advertising.

Participants shall not wear the traditional or religious garb of any State or organization. The only exception to this is required traditional or religious garb of a student’s personal religion or culture. Additionally, participants should not affect the mannerisms, linguistic characteristics or any other perceived traits of a State or culture that they are representing. These affectations are inappropriate and may be seen as offensive by other students or by natives of that State or culture. Small lapel pins representing the delegation’s flag or other national symbols are appropriate.

Please be aware that representatives who are not appropriately attired or who do not follow these rules may not be recognized during formal debate in any AMUN simulation. Further, AMUN reserves the right to refuse admittance to the Conference floor to any representative who is inappropriately attired or who violates the above provisions. Decisions about appropriate attire and professional behavior are at the discretion of the AMUN Secretariat.

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Conduct Conduct

Representatives are expected to conduct themselves at all times in a manner befitting international diplomats. This means that every courtesy, both in speech and behavior, should be extended to all representatives, faculty members, hotel staff members, guests and AMUN Secretariat members at the Conference. AMUN expects the same level of diplomatic courtesy in written communications, including notes passed during formal session and posts to social media sites. AMUN reserves the right to expel any representative not acting in a courteous and professional fashion. Please refer to Rule 2.2, Diplomatic Courtesy, for more information.

To provide all participants, including representatives, Faculty Advisors, exhibitors, hotel staff and AMUN Secretariat, the opportunity to benefit from Conference, AMUN is committed to providing a harassment-free environment for everyone regardless of race or ethnicity, language, disability, appearance, religion, gender identity or expression, or any other group identity. AMUN seeks to provide a conference environment in which diverse participants may learn and enjoy an environment of mutual human respect. We recognize a shared responsibility to create and foster that environment for the benefit of all. Some behaviors are, therefore, specifically prohibited. Examples of such behavior include, but are not limited to:

  • Harassment or intimidation based on gender, sexual orientation, gender identity, gender expression, disability, language, physical appearance, race or ethnicity, religion or other group identity.
  • Sexual harassment or intimidation, including persistent and unwelcome sexual attention, stalking (physical or virtual), or unsolicited physical contact.
  • Yelling at or threatening others (verbally or physically).
  • Assault of any kind.

Speakers are asked to frame discussions as openly and inclusively as possible and to be aware of how language or images may be perceived by others. All participants are expected to observe these rules and behaviors in all conference venues, including online. Participants asked to stop one of the aforementioned behaviors are expected to comply immediately. Any final rulings on violations of the Code of Conduct are subject to determination by the Executive Office with consultation as needed with the Board of Directors.

If anything happens throughout the conference that makes you feel unwelcome, unsafe or that prohibits you from fully participating in the AMUN experience, please let us know so that we can help you understand your options and decide what steps can be taken to address the issue. You can contact us anytime by stopping by the Ohio Room, asking to speak to a member of the Executive Office at Conference Services, emailing, calling or sending a message through the conference app.

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Accessibility and Accommodation Accessibility and Accommodation

AMUN makes every effort to ensure that all attendees are able to fully participate in their respective roles. If you or any member of your delegation requires any accommodations or modifications to get the most out of the AMUN experience, please contact AMUN staff at inclusion@amun.org as soon as possible, so we can discuss appropriate arrangements. Should you realize once Conference starts that you need an additional accommodation or modification, please visit the Ohio Room on the office level and a member of the AMUN Secretariat will be happy to assist you.

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Use of Electronic Devices Use of Electronic Devices

The use of electronic devices, including laptops, tablets, e-readers and cell phones, is permitted in committee rooms provided they are silenced. All electronic devices must be set up and powered in a manner which does not create a safety hazard or distraction for other representatives. During formal session, groups may not congregate around said devices; all caucusing must take place outside committee rooms. Any use of electronic devices in committee rooms should relate to the purposes of the Conference and must comply with the expectation of Diplomatic Courtesy as outlined in Rule 2.2. All representatives are expected to comply with the directions of the AMUN Secretariat regarding the use of electronic devices.

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Accessibility and Collaboration Accessibility and Collaboration

American Model United Nations is committed to making its conference accessible to all participants. Further, collaboration and consensus-building are cornerstone philosophies for the organization. To further both of these aims, AMUN requests all participants work to ensure the work of the body is accessible to all who wish to participate. The work of the body includes participating in formal debate, informal caucusing during suspensions of the meeting, note-passing, and collaborating on working documents or conducting other substantive negotiations via electronic devices and cloud computing. In this broad consideration of accessibility, we ask participants to consider language, disability, access to mobile computing devices and online tools, country of origin, and other factors that may limit some participants’ access. Ensuring accessibility is a matter of diplomatic courtesy. AMUN does not limit the tools that may be used for collaboration nor does it mandate specific access requirements, but AMUN secretariat members are available for consultation about how to make the work of the body more inclusive and collaborative.

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Plagiarism Plagiarism

AMUN strives to create a simulation of the United Nations which is as realistic as possible while still allowing for the fulfillment of our participants’ and the organization’s educational goals. As such, the AMUN policy regarding plagiarism focuses on an educational rather than a punitive goal. At AMUN, plagiarism involves the substantial, verbatim or near-verbatim copying of language, without attribution, in published or unpublished texts, speeches or documents. Representatives should adhere to their country’s policies at all times, but this does not give license to plagiarize existing materials. Thus, parts of speeches or position papers may be derived or paraphrased from previous speeches or papers, but should not be copied verbatim. Additionally, representatives should not copy and represent as their own the work of another representative or group of representatives. Collaboration and consensus-building is encouraged and appropriate, but representatives should take care that the authors of resolutions, reports and other documents are fully represented in the discussion of the body’s work. Collaborative work remains the work of the collaboration even when not all representatives are able to sign on to the final product.

Similarly, AMUN expects that all representatives are familiar with past resolutions at the United Nations, but the work of the United Nations should be expanded on in representatives’ work, not copied verbatim. There are some exceptions: for example, representatives are not necessarily expected to expand upon a phrase that is often or always used when a country gives a formal speech or a clause that is repeated verbatim through several years of resolutions on a topic. Generally, it is not necessary to explicitly credit such sources, although if substantial language is quoted, it should be acknowledged and cited. Final determinations on plagiarism and its consequences are at the discretion of the AMUN Secretariat.

The goal of any Model UN conference is to work toward the resolution of a problem facing the world. The documents created to this end are inevitably the work of a collaborative process; without that collaboration, States could never achieve consensus. Obtaining individual credit for the submission or sponsorship of a draft document should never be a State’s or representative’s goal during a Model UN Conference. Representatives are expected to collaborate in the drafting and submission of draft documents with the utmost level of respect and diplomatic courtesy.

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Credentials Credentials

Name badges act as representatives’ credentials for the Conference. Credentials will list a representative’s name, country and the Committee to which they are assigned. Credentials for permanent representatives will state “Permanent Representative” regardless of whether they are assigned to a particular simulation. Representatives, faculty advisors and Conference guests will be required to wear their assigned credentials at all times while in the Conference area. This includes social events after normal Conference hours. No one will be admitted to any Conference area, including social events, without approved credentials.

Representatives must also wear their credentials at all times while in the common areas of the hotel. This will allow both Conference and hotel staff to easily recognize representatives and will help to alleviate any potential problems that may arise within the hotel. Representatives should always remove their credentials immediately before leaving the hotel. A convention badge worn on the streets of a large city advertises you as a tourist and can decrease your safety. Please exercise caution in this area.

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Seating and Placards Seating and Placards

A placard with the name of each delegation will be placed at that delegation’s seat in each Committee. These are the property of AMUN; the placard should not be defaced or removed from the location assigned by the Secretariat or removed from the room. Placards of Member States are generally always placed in alphabetical order, with the exact position of the placards changing at the beginning of each session to ensure equity in seating delegations. Observer States are generally always seated at the end of the Member States, and will also rotate positions when the room is reset. Exceptions to this are routinely made for representatives that require accommodations. Representatives are welcome to take their placard with them as a souvenir after their committee has convened for the last time (for delegations in report-writing bodies, after the ECOSOC Plenary session).

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Lost and Found Lost and Found

Any found unclaimed property can be turned in to the Lost and Found located at Conference Services. Items will be held until the end of the closing session, at which time they will be turned over to hotel security.

  • The Conference Services staff will make every attempt to contact the owner if an email, phone number, country name or address is located on the item.
  • In order to claim a lost item from the Lost and Found, the owner must describe as closely as possible the lost item.
  • Conference Services’ hours are listed in the Conference Program.

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Post-Conference Surveys Post-Conference Surveys

The AMUN Secretariat works year-round to prepare and run a premiere Model UN conference. With your feedback we are able to improve the educational and administrative experience for our participants. Please take a moment to complete a post-conference survey. Your feedback is invaluable to us as we plan for an even more successful Conference the following year. Surveys can be completed online.

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Special Conference Events Special Conference Events

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Keynote Speaker Keynote Speaker

American Model United Nations International strives to bring quality keynote speakers to the Conference. AMUN keynote speakers are usually individuals with extensive background in international affairs and have included ambassadors, United Nations employees, speakers from NGOs and notable personalities. The date and time of a keynote speaker will depend on the speaker’s schedule, and the conference agenda will be adjusted accordingly to accommodate the speaker and to maximize representatives’ time in committee. The Conference Program will provide the keynote speaker’s biographical information. If you have a suggestion for (and, ideally, a connection to) a keynote speaker at AMUN, please email the Executive Office at mail@amun.org.

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After-hours caucusing space After-hours caucusing space

One of the draws of any Model UN conference is the after-hours informal caucusing. An informal meeting area is available in the River rooms of the Conference hotel, which representatives are encouraged to use after hours. Gatherings in hotel sleeping areas are strongly discouraged; these could very easily disturb other guests in the hotel, reflecting poorly on both participating schools and on the Conference.

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Representative Dance Representative Dance

AMUN encourages all participants to attend our representative dance on Monday evening of the Conference. The dance theme will be revealed on AMUN’s website and publications in the fall. Attire matching the dance theme is encouraged, although not required.

As the dance is hosted by AMUN, only representatives wearing appropriate attire and their current conference credentials will be allowed to enter the dance. Due to security and safety concerns, NO bags, glassware, bottles or other containers will be allowed on the level of the dance. Representatives bringing any of these items will be asked to take them to their rooms. Representatives participating in the overnight crisis session for the Security Council or Historical Security Council simulations will be provided storage space, which they can access at the start of the emergency session. AMUN is not able to provide storage space for other personal belongings. This policy requires planning and special attention, especially for representatives staying at area hotels rather than at the Sheraton. While attending the dance, representatives are guests of the Sheraton hotel and must remain in approved areas of the hotel at all times. Representatives must remain diplomatically courteous during and after the dance. AMUN and hotel security reserve the right to expel any participant acting in a discourteous or disruptive manner.

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Security Council Emergency Session Security Council Emergency Session

Representatives in each Security Council will work to resolve a simulated crisis during the Conference. This unique simulation occurs late Monday evening, during and after the representative dance. All members of the Security Councils are strongly encouraged to stay at the Sheraton Grand Chicago Hotel during their participation at AMUN. The rules of procedure mandate that each member of the Council attend the emergency session. Attendance at crisis sessions is limited to Security Council and Historical Security Council representatives, requested parties to the dispute, International Press Delegation reporters, and their faculty advisors. Observers must secure the permission of the AMUN Secretariat members in charge of the session. Secretariat members have the authority to request anyone they determine is being disruptive to leave the area and return to other areas of the Sheraton or to their hotel.

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Events for Faculty Advisors and Permanent Representatives Events for Faculty Advisors and Permanent Representatives

AMUN hosts several Conference-related events for permanent representatives and faculty advisors during each Conference. They are:

  • Delegation Lottery: The Delegation Lottery is conducted at Conference and allows the current year’s attendees to select countries for the following year. A deposit for next year’s Conference is required to participate.
  • Committee on the Agenda: The Committee on the Agenda is the chance for schools to voice their opinions on topics for the next Conference. This input is highly valued by the AMUN Staff and is used by the Secretariat when deliberating on the topics for the next year.
  • Permanent representative and faculty advisor meetings: Held on Sunday and Monday of Conference, these meetings allow you to share comments and concerns on this year’s Conference and any hotel issues your school is experiencing.
  • Roundtables and workshops for faculty advisors: Guest speakers discuss running and advocating for Model UN with Faculty Advisors in informal discussions and roundtable presentations. Consult the Conference Program for times and locations.

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Graduate School and Career Expo Graduate School and Career Expo

The Expo is a great opportunity to meet with representatives from graduate schools and organizations across the country and plan your future. The Graduate School and Career Expo will be held this year on Monday, 25 November 2019 from 9:30 a.m. to 1:30 p.m. The event and exhibitors will be announced and highlighted both in our Conference Program, the Conference app and the AMUN Chronicle. The Expo will be located in the main corridor on the Ballroom level, outside of the primary meeting rooms that hold most of the Conference events. Students will be introduced to the Expo area on their way to and from the open Monday morning meeting sessions.

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